Collecting Photos at Company Events: The Best Solution
Company events produce masses of content — but the best photos sit on your employees' phones. Here is how to gather those pictures with data protection in mind and without any IT effort.
The content challenge at company events
You booked a professional photographer — but their pictures arrive weeks later. For your LinkedIn company page, the next newsletter or internal communication you would like the photos now. The solution: employees become content creators.
GDPR: what to keep in mind
Photos in which employees are recognizable are personal data under the GDPR. Depending on the country and the purpose, you rely on consent or on a legitimate interest, and national rules on photos at events can apply on top (in Germany, for example, the KUG). The safest route: mention in the event invitation that photos will be used for internal and external communication, and give employees an easy way to opt out. Your data protection officer can confirm the details for your case. snaplounge supports compliance with servers in the EU and an expiry date after which the photos are deleted.
Own photos only — for more trust
snaplounge has a business mode: guests see only the photos they uploaded themselves, not those of other employees. That builds trust and suits sensitive occasions such as staff meetings or executive meetings.
Authentic content for LinkedIn
Professional photos from the photographer look polished — employee photos look authentic. LinkedIn's algorithm and its users reward real, human content. A photo of the team at a workshop, taken by a colleague, often performs better than the professional shoot.
Set up in 5 minutes
Create the event in snaplounge (2 min.), export the QR code as a PNG (30 sec.), put it on a presentation slide or table stand (1 min.) — done. No IT department, no servers, no hassle. Employees scan and shoot, and after the event you have all the pictures as a ZIP.
Ready to get started?
Start free — your guests never need to download an app.
Set up your company event